Student Handbook - Professional Conduct and Policies

About the Code of Conduct

The Student Code of Conduct sets out the standards of conduct expected of students. It holds individuals and groups responsible for the consequences of their actions. Failure to fulfill these responsibilities may result in the withdrawal of privileges or the imposition of sanctions.

UBC is a community of students, faculty and staff involved in learning, teaching, research and other activities. In accordance with the UBC Respectful Environment Statement, all members of this community are expected to conduct themselves in a manner that contributes positively to an environment in which respect, civility, diversity, opportunity and inclusiveness are valued, so as to assure the success of both the individual and the community. The Student Code of Conduct reflects a concern for these values and tries to ensure that members of UBC and the public can make use of and enjoy the activities, facilities and benefits of UBC without undue interference from others.

The information provided here is an overview of the Student Code of Conduct. It is not, nor is it intended to be, a substitute for the Code itself or UBC's full policies and regulations regarding non-academic student misconduct. Students are responsible for reading, understanding and abiding by the Code. The entire Student Code of Conduct is available in the Policies and Regulations section of the UBC Vancouver Academic Calendar under Student Conduct and Discipline.

When does the Code Apply?

The Student Code of Conduct applies to any student enrolled in a course at UBC Sauder Continuing Business Studies.

The Code applies to conduct that occurs on or near the premises of the UBC. It also applies to conduct that occurs elsewhere if it is related to University-sponsored programs or activities, (such as speaker or alumni events), or if it occurs in the context of a relationship between the student and a third party that involves the student’s standing, status or academic record at UBC.

Prohibited Conducts

All municipal, provincial, and federal laws apply on campus.

Prohibited conduct under the Code includes but is not limited to:

•    Assaulting, harassing, intimidating, or threatening another individual or group

•    Endangering the health or safety of others

•    Stealing, misusing, destroying, defacing or damaging UBC property or property belonging to someone else

•    Disrupting University activities

•    Using UBC facilities, equipment, services or computers without authorization

•    Making false accusations against any member of UBC

•    Supplying false information to UBC or forging, altering or misusing any UBC document or record

•    Storing, possessing or using real or replica firearms or other weapons, explosives (including fireworks), ammunition, or toxic or otherwise dangerous materials on University grounds

•    Using, possessing or distributing illegal drugs

•    Violating provincial liquor laws or UBC alcohol policies

•    Hazing

•    Encouraging, aiding, or conspiring in any prohibited conduct

•    Failing to comply with a disciplinary measure or disciplinary measures imposed under the procedures of this Code

Disciplinary Measures

Disciplinary measures that may be imposed under the Code include but are not limited to:

•    Written warning or reprimand

•    Probation, during which certain conditions must be fulfilled and good behaviour must be demonstrated

•    Payment of costs or compensation for any loss, damage or injury caused by the conduct

•    Issuance of an apology, made publicly or privately

•    Loss of certain privileges

•    Restriction or prohibition of access to, or use of, UBC facilities, services, activities, or programs

•    Fines or loss of fees

•    Suspension

•    Expulsion

Know Your Rights & Responsibilities

The University of British Columbia Academic Policies and Regulations govern student conduct. Upon registering, a student has initiated a contract with the University and is bound by this Declaration.

Academic Integrity

UBC Sauder Continuing Business Studies is committed to academic integrity and takes academic misconduct seriously. Penalties for cheating, plagiarizing or other academic misconduct may include dismissal from the program or course with a failing grade and no refund of tuition.

Professional Conduct

UBC Sauder Continuing Business Studies fosters positive learning environments that respect the diversity of individuals and apply standards in keeping with appropriate conduct in professional workplaces. You are expected to adhere to professional standards of behaviour. In particular, the ability to work respectfully in a team environment and with other students, instructors and staff is essential. UBC Sauder Continuing Business Studies reserves the right to require a student to withdraw from a program at any time for unsatisfactory professional conduct. In such cases there will be no refund of tuition.

Intellectual Property

Users must respect the legal protection provided by copyright laws for computer programs and data compilations and for all other works (literary, dramatic, artistic or musical). Also, users must respect the legal protection provided by trademark law and the common law for names, marks, logos, and other representations that serve to distinguish the goods or services of one person from another. Users must respect the rights of others by complying with all University policies regarding intellectual property regardless of medium (i.e., paper or electronic).

UBC Centre for Accessibility

Should you require disability-related accommodations for a program, please contact our office six weeks before the course start date or as earliest as possible by phone at 604.822.1420 or by email at cbstudies@sauder.ubc.ca. Any student with diverse needs requiring additional services or support, please contact the UBC Centre for Accessibility office.

English Language Requirements

Students are expected to be proficient in English and possess strong written and spoken Business English skills. Non-native English speakers may be required to demonstrate proficiency in English by submitting the results of one of the following language proficiency tests and attend an interview.

Use of Information Technology

Participants must abide by the UBC Responsible Use of Information Technology guidelines.

How to get Started with Online Learning

If you are enrolled in any type of online course, you will receive an email before or on the day your course starts with instructions on how to login to the course. The first time you log in you will be asked to create a new password, using the password reset feature.  UBC will never ask you for this password.   

Online Participation Guidelines

Our goal is to help foster a positive learning experience. To this end, you are expected to have a “presence” online, and to become part of the learning community by contributing to the online discussion forums and participating in any interactive aspects of the program. In some cases, this contribution is subject to formal assessment; the specific grade attributed to this part of your course is outlined in the course outline. In addition to this graded participation, you can also contribute a presence in your course by paying attention to the following points:

•    Log into your course at least once/day to ensure you are receiving updates and messages

•    Post a personal profile and keep it updated as the course progresses

•    Use good “netiquette” when posting messages online

•    Manage your time effectively so that you give yourself time to reflect on postings from your peers

•    Use professional language in all of your online correspondence

•    Remember that peer-to-peer learning is one of the benefits of online learning; don’t rely on your online instructor to provide all the answers.

Course Cancellations  

UBC Sauder Continuing Business Studies reserves the right to cancel courses due to insufficient enrolments. Registering early may avoid course cancellations. Full refunds will be issued for cancelled classes using the method of payment provided by the student as follows:

•    Refunds will be applied to credit cards used shortly after the decision has been made

Course Load

You are permitted to choose your own course load but it is recommended that students do not enrol in more than one course each term.

Course Transfers

Course transfers are permitted between courses and sections up to three days prior to the start date, subject to a $50 fee per transaction. No transfers or withdrawals are permitted within three days of the course start date.

Course Withdrawals excluding Project Management Bootcamp

If you would like to withdraw from a course or program (*some exceptions apply), you must send an email to cbstudies@sauder.ubc.ca at least 3 business days before a course or 9 business days before a bootcamp.  Refunds will be issued net of $50 fee for courses, and $100 fee for bootcamps,  per transaction of a transfer or withdrawal.  No refund will be issued for requests made within three days for courses or six days  for bootcamp start dates. You are considered registered in the course/bootcamp even if you are no longer attending classes.

Program Withdrawals from Project Management Bootcamp

Project Management Bootcamp requires a deposit at time of registration that is non-refundable should you wish to withdraw prior to the program. Written notice stating the reason for the withdrawal is required and can be provided at any time during the program. Tuition fees are non-refundable.

Academic Appeals

The appeal process for students in UBC Sauder Continuing Business Studies (CBS) courses is as follows:

•    Students are to first address concerns with the CBS instructor or online instructor. Appeals not resolved at this level are to be referred to the CBS program leader for review.  

•    Should the appeal remain unresolved, the student may submit the issue to the UBC Sauder CBS Appeals Committee. The student forwarding the complaint is responsible for submitting any relevant document either electronically to cbstudies@sauder.ubc.ca or by hard copy to:   CBS Appeals Committee

UBC Sauder Continuing Business Studies

C650-800 Robson Street

Vancouver, BC, V6Z 3B7

•    The CBS Appeals Committee will meet to consider the matter and a written decision will be issued within 60 days.

Program Extensions

Under exceptional circumstances, extensions may be granted.